For most businesses, the purchase of software - especially robust software that is central to business operations - is a big expense. Once that software is purchased, we tend to look at the software maintenance contract in the same way we might consider a warranty for a television. Is it really needed? Is the price justified? Unlike a television warranty, software support packages are typically billed annually by the manufacturer or support provider. When considering whether a software maintenance package is really necessary, it's important to evaluate its impact. Let's take a look at a few considerations.
If you are a long-time user of scanning and document imaging technology, think back to when you first saw a piece of paper move through a scanner and end up as an image on the screen. That was pretty cool! Then you added a digital sticky note and sent the image and note to someone else in an email. You were on the leading edge of technology and the official 'most tech savvy' person in the office!
In our last post, we talked about the challenges companies face dealing with IT sprawl. In many cases, the primary culprit driving sprawl is the differing objectives of those that need a solution (the business users) and those responsible for supporting/managing the system (IT department). Even in the case of cloud solutions where there is no internal or on premise system to support, there is still user training, security, and information governance to consider.
The difference mobility makes in the decision making process for manufacturing shop floor data collection is critical. A recent Aberdeen Group research study indicates that 78% of the respondents using mobility to manage shop floor data collection have the ability to detect changes in performance automatically. For the 22% not using mobility, they will continue to fall behind the competition and be less profitable, lacking the essential capabilities manufacturers need to make critical decisions in real-time.
Automating the AP process delivers indisputable value in the form of reduced transaction costs, increased control over payment timing, and traceability through the AP process. Many studies have validated the value various technology solutions can bring to the AP process, but it is important to examine your practices to balance the right mix of automation technology. These same studies have shown that best-in-class organizations using moderate to high levels of AP automation have seen their invoice processing costs shrink by 83%.
Offsite paper records storage can help you lower your operating costs, improve employee productivity, create more value from information assets, and protect your organization from the risks of litigation, audit, and disaster.
Came across across an excellent article out on The Paperless Project website titled "Tips for a Paper-Free Business: Capturing Document Data" and wanted to share. This particular article focuses on three distinct areas of capturing document data: Bar code recognition, optical character recognition (OCR), and database lookups. Click here to access the full article.